PDF Tricks Everyone Must Know

Almost every individual uses different types of documents, irrespective of the academic or professional field they belong to. One of the most popular document formats that is deemed the universal standard is PDF. As per Wikipedia, the Portable Document Format was founded by Adobe in 1992, and ever since it first came out, its popularity has been rising quickly. Millions of users all around the globe use the document format to store and manage data. A PDF document generally stores textual information, images, graphics, etc. The best part about the format is that it does not depend on third-party software or hardware. Hence, the independent format works exceptionally well on almost all devices and platforms.

In today’s collaboration-based world, PDFs serve as excellent tools using which individuals can easily collaborate and work together on projects. The versatile format facilitates individuals to tweak the stored content using specially-designed applications called PDF editors. The popular file format offers numerous benefits to users. However, there are instances when users do not know how to work with PDF files efficiently, which lowers their productivity. Thus, to ensure users of all major platforms are able to utilize the format to the best of their capabilities, this article will list multiple effective PDF tricks. Let us get started:

• Modify the Textual Information present in the PDF

Altering the entirety of a PDF document is technically not possible. However, there are multiple methods using which individuals can tweak a PDF file’s content. One of the most popular ways of modifying a PDF’s content is by using Adobe Acrobat. Acrobat is Adobe’s official application using which individuals can make any type of change to a PDF file. For instance, they can use the app’s editing tools to remove the textual content present in any PDF file and replace it with the required content. Besides allowing users to edit PDF text, Acrobat also features multiple options using which individuals can change fonts, move text boxes, etc. Moreover, its powerful OCR technology helps users to modify text in a scanned document. Besides using specialized PDF editors to make changes to a PDF document, users can also try converting it into a more editable format, i.e., like a Word document, and then make changes to it. Most individuals prefer using the second method since it saves money and effort. There are numerous online and offline converters using which users of all platforms can convert PDF files into word documents or other formats for easy editing.

• Save a Specific Page of a PDF File

There are instances when a PDF document consists of tons of pages, but the user requires saving only a specific page. Even though it seems like finding a needle in a haystack, there are multiple ways in which users can get the job done conveniently. For instance, if you are a macOS user who is wondering how to save one page of a PDF without hassle, you can opt to use Nitro PDF Pro. All you need to do is open the third-party app, access the print dialog box by pressing the “Command” and “P” keys together, instruct the app to print only a single page, click on the Option labeled “Save as PDF,” and complete the process by naming the new PDF file. Besides this, macOS users can also opt to use the native Preview utility to get the job done without hassle. On the other hand, if you are a Windows user, you can save a specific page of a PDF document using your browser. All you need to do is open your PDF file in the browser, navigate to the File menu, click on “Print,” select the page number you wish to save separately, click on the “Print” dialog box, and complete the process by selecting the desired location for the new file.

• Merge Multiple PDF Files

Organizing and managing multiple PDF files can be troublesome, especially if you deal with tons of documents daily. One of the most effective ways in which you can lower your workload is by merging multiple PDF files of the same category together. Besides this, merging PDF files also comes in handy when an individual needs to present a single file to another person or present it to an audience. Thankfully, there are numerous methods following which users of all platforms can get the job done without hassle. A universal method to merge multiple PDF files is using the Acrobat online tool. All the user needs to do to merge two PDF files is upload the PDF documents on the online tool and click on the “Merge” option to complete the process. Besides the online Acrobat tool, individuals can also use other platforms that offer merging options.

If you work with tons of PDF files daily, you must learn and implement all the aforementioned tips to get the most out of PDFs.