Students at IU can use Zoom to hold meetings. Each user has a personal meeting room with a personalized URL. They can use this room to hold scheduled or unscheduled meetings. To create a meeting, log in to Zoom and select the Meetings tab. Next, choose the type of meeting you wish to hold and set a date and time.
Enable join before host
When you use Zoom scheduler Chrome for students, you can enable the feature called “Enable join before host” which allows students to join a meeting before the host. By default, this option is off. If you wish to enable it, go to your Zoom profile and find it under the Help menu. This option enables students to join before the host and automatically start recording when the first participant joins. However, you must make sure that all participants have Zoom accounts before you enable this feature. If you don’t have an account, create one. The ID will expire 30 days after the start date, but you can restart the meeting at any time.
To turn this feature off, first, you must turn off the “enable join before host” option for your Zoom account. This option can only be turned on for newly scheduled meetings. It will not affect existing meetings.
Enable waiting room
Waiting room feature lets students stay in the classroom without having to wait for their instructor. Waiting room notifications are sent to co-hosts and hosts, and it can be enabled or disabled depending on the requirements of the meeting. In addition, this feature allows students to be admitted either individually or in groups. There are several options for enabling this feature, including enabling it on a group level, allowing students to bypass it, and enabling it for students only.
To enable the waiting room, go to the Meetings page in the Zoom scheduler. You can choose the time and date that you would like to hold a meeting. You can also select whether you want to enable audio or video. You can also choose whether or not to enable the Waiting Room for students when they join the meeting. When students are logged in, they will see a message that says, “Please wait.” You can admit them once you are ready through Manage Participants.
Enabling the Waiting Room for students in a Zoom meeting gives you control over the number of participants who can join the meeting. It lets you have private conversations with your colleagues while letting your students wait in the same room. Enabling the waiting room for students is an easy and convenient way to ensure that your students’ safety and comfort is always guaranteed.
Security settings
When students schedule Zoom meetings with teachers, you can set the settings to restrict their access. For example, students cannot join Zoom meetings unless they are authenticated. You can also restrict their ability to view videos. When a student is in a meeting, they should not be able to see the video. This prevents inappropriate gestures and distracting content.
There are three security settings available in Zoom. The default security setting is “University of Minnesota Only,” which will allow only University of Minnesota staff and students to join a meeting. However, it should be noted that this option is not appropriate for guest speakers. To change the security settings, visit the Settings page and select the desired option.
Another important setting is the password. Having a password is a good way to prevent unwanted attendees and prevent sensitive information from being exposed. It is also possible to lock a meeting and lock out all participants. Zoom administrators can also make a meeting private, which will prevent unauthorized participants from entering. To secure a Zoom meeting, enter a password that is at least 10 characters long. This will prevent unauthorized people from joining and also give you the ability to report an abuser.
Sharing detailed information about a meeting
When you want to add students to a Zoom meeting, go to the Canvas scheduler and click on the Zoom tab. This tab will list any upcoming meetings with a start and stop button. Students can set their own meeting times, or the meeting can be scheduled for any time you choose.
Students can also choose to record the meeting. A consent message will appear before recording starts. The recording is stored in the cloud and is accessible by individuals with Stanford authentication. A recording will expire 30 days after the start date, but the meeting can be rescheduled within that timeframe.
When scheduling a Zoom meeting, students can choose to have an alternate host (such as a co-teaching instructor, TA, etc.). If you want to use a different method of communication, you can use a password to protect the meeting. You can also share a meeting link via email.
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